Best Virtual Mailbox Services for Your Blogging Business

If your dreams of being a solopreneur include traveling or maintaining your privacy online, a virtual mailbox service may be just what you need. They make it easy to access your mail from anywhere and hide your home address from the internet.

Let’s take a look at the benefits of virtual mailbox services, review the top providers in the market, and provide tips on choosing the best service for your needs.

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Our Top Picks

Check out our favorites here. Or scroll down for in-depth reviews.

• Best for Solopreneurs: Business Anywhere
• Best Overall: Traveling Mailbox
• Runner Up: PostScanMail
• Best for Digital Nomads: iPostal1
• Best for Packages: US Global Mail
• Budget Choice: Anytime Mailbox

Best Virtual Mailbox Services

Business Anywhere

BusinessAnywhere offers much more than virtual mail. It's a cutting-edge platform designed to streamline the process of establishing and managing a business in the United States for entrepreneurs, real estate investors, expats, and digital nomads.

It will enable you to do company formation, registered agent service, virtual mailbox, and online notary services.

PROS:

• All-in-One Dashboard: Combines company formation, registered agent service, virtual mailbox, and online notary into a single, intuitive platform.
• Easy and Fast Setup: Register your company in minutes and streamline the back-end administration of your business efficiently.
• Global Accessibility: Access your virtual mailbox and get documents notarized from anywhere in the world, making it ideal for expats and digital nomads.
• User-Friendly Interface: Designed to be straightforward and easy to navigate, saving you time and hassle.
• Expert Support: With decades of experience, BusinessAnywhere provides reliable support to help you achieve your business goals.

CONS:

• It's more expensive than the others.

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Traveling Mailbox

I use this service. Discover the freedom to roam while keeping your postal mail organized and accessible with Traveling Mailbox. Plans are affordable, and the staff is always helpful.

Its reasonable monthly cost, user-friendly website, and mobile apps make it an indispensable tool for anyone on the move or looking to streamline their mail handling.

PROS:

• Reliable Service: Users consistently report great experiences, highlighting the reliability of Traveling Mailbox over extended periods of use.
• Cost-Effective: Offers very reasonable monthly plans that provide significant value for the services rendered.
• User-Friendly: Both the website and mobile apps are well-designed, making them easy to navigate for users of all tech-savviness levels.
• Peace of Mind: Ideal for travelers, expatriates, or those in transitional living situations, providing a secure way to manage mail without needing a permanent address.
• Online Access: Enables a paperless lifestyle by allowing users to access their mail online anytime, anywhere, with handy syncing tools for backing up to services like Google.
• Highly Recommended: Many users not only return to the service when needed but also refer friends, indicating high satisfaction and trust in the service.

CONS:

• Limited Addresses: it has several dozen addresses scattered around the US, but all except the standard one in North Carolina cost extra

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PostScanMail

With over 700 real US street addresses to choose from, PostScan Mail is great for both personal and business use. Whether you're a frequent traveler, a digital nomad, or a business looking to establish a prestigious address, our virtual mailbox service provides you with the flexibility and control you need over your mail.

PROS:

• Virtual PO Box: Manage your postal mail online with our virtual PO box service.
• Virtual Business Address: Establish your presence with a prestigious virtual business address.
• Virtual Mailbox: Access your mail and packages anytime, anyplace, on any device.
• Virtual Mailroom: Promote a paper-free environment and manage your postal mail online.
• Package Forwarding: Handle your international shopping with competitive shipping rates.
• Mail Scanning: Get digital scans of your postal mail and packages.

CONS:

• No check deposit service
• Fees for holding packages can add up
• Fees for going over your plan limits

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US Global Mail

Whether you're a globe-trotter, an expat, or someone who loves the convenience of managing mail remotely, US Global Mail provides a seamless, secure, and environmentally friendly way to stay on top of your postal mail. Where it really shines is on package management.

PROS:

• Secure and Private: With bank-grade encryption and two-factor authentication (2FA), along with compliance with SOC 2 and HIPAA standards, your mail is in safe hands.
• Savings on International Shipping: Enjoy same-day shipping with discounts of up to 80% on international shipping rates, making it more affordable to send and receive packages globally.
• Exceptional Customer Service: Highly praised customer service, responsive and helpful support team to address any concerns or requests swiftly.

CONS:

• They only store digital images of mail for 180 days.

• Extra fees can add up.

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iPostal1

Whether you're an individual, a family, a small office/home business, an entrepreneur, a start-up, an expat, a student, or a company looking to expand your market presence, iPostal1 has tailored solutions to fit your needs.

iPostal1's Digital Mailbox service offers you the ability to securely receive postal mail and packages from USPS, FedEx, UPS, DHL, and Amazon at a real physical street address. This unique service is perfect for managing your personal or business mail remotely, providing an efficient solution to porch piracy, package theft, and the need for privacy protection.

With plans starting as low as $9.99 per month, you can view and manage your mail and packages from anywhere in the world, 24/7, using iPostal1's free app or any computer. The service includes options for mail forwarding, scanning, recycling, shredding, or pickup. It also allows for check deposits by mail if your bank supports it. There are options to add a local or toll-free phone and fax, enhancing your virtual office capabilities.

PROS:

• Over 3000 locations to choose for your address
• Security: Offers a real physical street address which enhances privacy and protects against mail and package theft.
• Flexibility: Receive mail from all major carriers (USPS, FedEx, UPS, DHL, Amazon).
• Convenience: Easy setup with online management of mail preferences such as forwarding, scanning, recycling, or shredding.
• Business
  Enhancement: Use the address to register your business, upgrade your
  business image, or establish a presence in multiple markets.
• Savings: Save up to 80% on international shipping costs with discounted forwarding locations.
• Comprehensive Service: Option to add phone and fax services for a complete virtual office solution.
• Customer Support: Access to a responsive customer service team ready to assist with any questions.

CONS:

• Refund options are limited
• Prices and features vary by location
• Some users are unhappy with customer service support`

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Anytime Mailbox

With a starting rate as low as $5.00 per month, this service revolutionizes the way you handle your postal mail. Whether you're a business on the go, a globe-trotting adventurer, or an expat adjusting to your new home, our services provide a seamless, efficient way to manage your postal affairs.

PROS:

• Over 2,220 locations worldwide.
• Services Include: Open & Scan, Forwarding, Check Deposit, and Shredding.
• Mail and Package Forwarding
• Global Network: Locations aren't limited to the US.
• Check Deposit: Conveniently have checks deposited without making a trip to the bank.
• Free Unlimited Online Storage: Keep your digital mail and documents securely stored without worrying about space constraints.

CONS:

• Costs can increase depending on the services and features selected.
• Check deposit services are only available at some addresses
• Unlimited mail shredding requires a more expensive plan

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What is a Virtual Mailbox Service?

A virtual mailbox service is a modern solution that lets you manage mail online. They scan the mail in as they receive it for you and upload the scans for you to review.

You can have them forward mail to you as needed, or just shred it for you.

Benefits of Virtual Mail

There are a lot of reasons to use virtual mail, in addition to or instead of regular mail.

1. Convenience: You don’t need to visit your mailbox anymore. You can access the mail anywhere.
2. Security: These services prioritize security and privacy, which means sensitive mail and packages are handled with the utmost care instead of being in your box for neighbors to take.
3. Efficiency: With virtual mailbox services, you can streamline your mail management process, which saves you the trouble of sorting through physical mail and shredding and filing everything.
4. Global Access: Virtual mailbox services enable users to access their mail from anywhere in the world, making it an ideal solution for frequent travelers or remote businesses.
5. Mail and Package Consolidation: Virtual mailbox services can consolidate multiple packages and pieces of mail into a single shipment, reducing shipping costs and simplifying delivery.

How to Choose the Best Virtual Mailbox Service

Consider Your Needs: Take a look at your mail management requirements, such as the volume of mail you receive, the frequency of package deliveries, and any specific features you may need.

Compare Pricing Plans: Different virtual mailbox services offer various pricing plans based on usage levels and additional features. Compare the pricing structures to find a service that aligns with your budget.

Check Security Measures: Make sure the virtual mailbox service you choose prioritizes security and privacy, with measures such as encryption protocols and secure data storage.

Review Customer Feedback: Look for reviews and testimonials from current or past users of the virtual mailbox service to gauge overall satisfaction levels and service quality.

Evaluate Additional Features: Consider any extra features offered by the virtual mailbox service, such as check depositing, mail forwarding, or cloud integration, to determine if they align with your needs.

Ease of Setup: With any of these services, there is a form you have to fill out and have notarized for the US Post Office to forward your mail. Some of them offer online notaries to do it for you. With others, you may have to find your own notary, virtual or otherwise.

Who Should Consider a Virtual Mailbox?

Virtual mailbox services aren’t just for digital nomads or people who travel a lot. They’re handy for many types of folks and businesses. If you run a home-based business and don’t want to share your personal address online, a virtual mailbox can give you a professional front. Expats and students studying abroad can use these services to keep up with important mail from home. Even retirees who spend winters in one state and summers in another can benefit from always knowing where their mail is.

Businesses, both big and small, use virtual mailboxes to establish a presence in different cities or states without renting an office. This is great for e-commerce companies or startups that want to look bigger than they are. It can also help protect your privacy by keeping your home address off public records when registering a business.

How Does a Virtual Mailbox Work?

Once you sign up for a service, you pick a mailing address from their available locations. Some services offer addresses in prestigious business districts, while others have more standard locations. All your mail gets sent to this new address. When the mail arrives, the service scans the outside of the envelope or package and notifies you—usually with an email or app alert.

You’ll log in to your account and see images of each item. You can request to have the envelope opened and the contents scanned, ask for it to be forwarded to your current location, or have it securely shredded. For packages, you can consolidate multiple items into one box to save on shipping if you’re traveling internationally.

Some services offer extra features like depositing checks by mail, storing digital copies of your mail for years, or handling certified or registered mail.

Privacy and Security: What to Know

One of the biggest perks of virtual mailbox services is increased privacy. Your home address stays private, which can help reduce identity theft risks and limit junk mail. Many services use secure facilities with access controls, cameras, and staff background checks. They often encrypt your scanned documents and use secure online portals with strong passwords and two-factor authentication.

Still, it’s smart to read privacy policies before signing up. Make sure the provider won’t share your information with third parties. If you’re especially concerned about privacy (for example, if you’re a public figure or run a sensitive business), look for services that meet extra security standards like HIPAA or SOC 2 compliance.

International Use and Forwarding

If you’re traveling overseas or living abroad, virtual mailbox services make it easy to keep up with mail from home. This is especially helpful for managing bills, tax documents, legal notices, or anything else you don’t want to miss.

Most providers will forward mail and packages anywhere in the world, but shipping costs can add up—especially for heavier packages. Some services offer discounts on international shipping, so compare rates if this matters to you. You can also group several pieces of mail into one package to save money.

Customs forms and international shipping rules can be tricky, so check with your provider if you plan to receive medication, legal documents, or valuable items.

Common Extra Features

Not all virtual mailbox services are created equal. Here are some extra features that might come in handy:

• Check Deposit: Some services will deposit checks for you by mailing them directly to your bank.
• Cloud Integration: Upload scanned documents directly to Google Drive, Dropbox, or other cloud storage.
• Digital Storage: Some providers store your scanned mail for months or years—sometimes at no extra cost.
• Physical Storage: If you need original documents held for a while (like tax forms), check how long the service will store them before shredding.
• Registered Agent Services: If you run a business, some services can act as your registered agent for official state correspondence.
• Phone and Fax: A few providers offer add-on phone and fax lines for a complete virtual office setup.

Think about which features matter most before picking a service.

Red Flags to Watch For

While most virtual mailbox providers are reputable, be cautious before handing over your mail. Look out for:

• Limited Locations: Some companies only offer a few addresses. If you need a specific city or state, double-check availability.
• Hidden Fees: Watch out for charges on scanning extra pages, holding packages too long, or forwarding mail.
• Poor Customer Support: If reviews mention slow responses or lost mail, consider another option.
• Difficult Account Cancellation: Read the fine print so you’re not locked into a long-term contract.

How to Switch to a Virtual Mailbox

Switching over is pretty simple but does take some planning:

1. Pick Your Provider: Choose based on features, price, location, and reviews.
2. Complete USPS Form 1583: In the US, this form authorizes the service to receive your mail. You’ll need ID, and it must be notarized—many providers offer online notary help.
3. Change Your Address: Update your address with the post office (if needed), banks, credit card companies, friends, family, and any subscriptions.
4. Test the System: Send yourself some mail to make sure it’s processed correctly before fully relying on the new address.

Downsides of Virtual Mailboxes

Virtual mailboxes aren’t perfect for everyone. Here are some things to consider:

• If you get lots of packages or large deliveries, fees can add up quickly.
• Some government agencies or financial institutions may not accept virtual addresses when verifying your identity.
• There’s always a small risk of mail getting misrouted or lost during forwarding.
• Not every provider offers 24/7 customer support—important if you travel across time zones.

Real-Life Examples

Let’s say you’re starting a new Etsy shop from home but don’t want customers knowing where you live. Or maybe you’re working remotely in Mexico but need to keep up with IRS notices sent to your old US address. A virtual mailbox gives you control and flexibility in both situations.

Travel bloggers, freelance writers, and even retirees with RVs find these services make life simpler. No more missed bills, no more piles of paper at home—just digital copies at your fingertips.